1) Go to Settings.
2) Select Accounts and backup.
3) Select Manage accounts.
4) Select Add account.
5) Select Exchange.
6) Enter your email address and click Next.
7) Select Work or School account and enter your password.
8) Select Accept.
9) Select Done.
10) Open the Gmail app to check your emails.
1) Open up a web browser and go to http://aka.ms/mfasetup
2) Enter your email address and click Next.
3) Enter your password and click Next.
4) Click Next again.
5) Click I want to set up a different method and select Phone.
6) Select Australia from the dropdown list and enter your phone number. Click Next.
7) Enter the verification code and click Next.
8) Two-factor authentication set up is now complete for your account.
Two-factor authentication, often abbreviated as 2FA, is a security measure that requires users to provide two separate forms of identification before granting access to a system or account. The three primary authentication factors are:
2FA typically involves combining two of these factors to enhance security. For instance, it could be a password (something you know) and a one-time code sent to your smartphone (something you have).
When a user attempts to log in with 2FA enabled, they are prompted to provide their regular login credentials, such as a username and password. After successfully entering this information, they must then authenticate themselves through a second method, which is usually a temporary code sent to a registered device, such as a mobile phone. Only when both authentication factors are verified is access granted.
Passwords have been the traditional means of securing online accounts for decades. However, relying solely on passwords is fraught with vulnerabilities:
To mitigate these vulnerabilities, businesses need a multi-layered approach to security. This is where 2FA shines, as it adds an additional layer of protection beyond just passwords.
One of the most compelling reasons for businesses to implement 2FA is to safeguard sensitive data. In an era where data is often a company’s most valuable asset, protecting it from unauthorized access is paramount. Two-factor authentication ensures that even if a password is compromised, an additional authentication factor is required, making it significantly harder for cybercriminals to access critical information.
Unauthorized access to internal systems and networks can lead to a multitude of problems, including data theft, disruption of operations, and financial losses. 2FA acts as a powerful deterrent by making it exceedingly difficult for unauthorized individuals to infiltrate systems, as they would need both the user’s password and access to their secondary authentication method.
For businesses that provide online services or handle customer data, trust is paramount. Implementing 2FA not only protects customer accounts but also demonstrates a commitment to security. This can boost customer confidence, leading to increased loyalty and potentially attracting new customers concerned about their data security.
Many industries are subject to stringent data protection regulations, such as the General Data Protection Regulation (GDPR) in Europe or the Health Insurance Portability and Accountability Act (HIPAA) in the United States. Implementing 2FA can help businesses demonstrate compliance with these regulations, potentially avoiding costly fines and legal consequences associated with data breaches.
In July 2020, a high-profile Twitter hack saw several prominent accounts, including those of Elon Musk and Barack Obama, compromised. The attackers used social engineering tactics to gain access to internal tools and then tweeted cryptocurrency scams. Had 2FA been implemented more robustly, the attackers would have faced an additional hurdle to compromise these accounts.
The Colonial Pipeline ransomware attack in May 2021 disrupted fuel supply on the East Coast of the United States. The attack was initiated through a compromised VPN password. Implementing 2FA for remote access could have prevented this breach by requiring a second factor, even if the password was stolen.
There are various methods to implement 2FA, including:
The choice of method should align with the organization’s security requirements and user convenience.
Implementing 2FA is only effective if employees understand its importance and use it correctly. Businesses should invest in training and awareness programs to ensure that all employees are familiar with the 2FA process and its significance in protecting company assets.
While 2FA significantly enhances security, it can sometimes be viewed as an inconvenience by users. Striking a balance between security and usability is crucial. Businesses should choose 2FA methods that are user-friendly and ensure that employees are educated on its benefits.
While 2FA mitigates many types of attacks, it is not immune to phishing. Attackers can still trick users into providing both authentication factors. Businesses must educate their employees about the dangers of phishing and how to recognize fraudulent attempts.
Implementing 2FA may involve upfront costs for hardware tokens or software solutions. Additionally, integrating 2FA into existing systems and applications can be a complex process. However, the long-term benefits in terms of security and regulatory compliance often outweigh these initial investments.
In an era of relentless cyber threats, two-factor authentication stands as a powerful guardian of business cybersecurity. By requiring multiple forms of authentication, it adds a critical layer of defense against password breaches, unauthorized access, and data theft. As businesses continue to embrace digital transformation, the adoption of 2FA should be a priority. It’s not just an option; it’s a necessity for safeguarding valuable assets, maintaining customer trust, and complying with ever-evolving data protection regulations. In the relentless battle against cyber threats, 2FA is a dependable ally that every business should embrace.
In an era where technology drives business growth and competitiveness, small and medium-sized businesses (SMBs) face a critical need for reliable and efficient IT solutions. This is where Managed IT Support steps in, offering a comprehensive suite of services designed to empower SMBs by handling their IT needs, minimizing downtime, enhancing security, and optimizing operations. In this blog, we will delve into the world of Managed IT Support, its core offerings, and the array of benefits it brings to businesses. Let’s explore how embracing Managed IT Support can lead to increased productivity, reduced costs, and a competitive edge.
Managed IT Support, often referred to as Managed IT Services, is a strategic approach to outsourcing various IT responsibilities to a specialized service provider. The provider takes on the responsibility of managing and monitoring the client’s IT infrastructure, ensuring seamless operations and timely issue resolution. This proactive approach aims to prevent disruptions and optimize technology, allowing businesses to focus on their core operations.
Managed IT Support providers utilize advanced monitoring tools to keep a vigilant eye on the client’s IT systems. This enables them to detect and address potential issues before they escalate into major problems. Regular maintenance, updates, and patches are applied to ensure that systems run smoothly and remain secure.
Managed IT Support offers a dedicated help desk manned by skilled professionals who provide timely assistance to employees facing IT-related challenges. This immediate support ensures that technical issues are resolved promptly, minimizing downtime and disruptions to productivity.
In an age where cyber threats are on the rise, Managed IT Support prioritizes network security. Providers implement robust cybersecurity measures, including firewalls, intrusion detection systems, antivirus software, and data encryption. Regular security assessments and updates are performed to safeguard sensitive business data.
Managed IT Support includes data backup and disaster recovery solutions. Automatic backups are performed regularly, ensuring that critical data is safe from loss due to hardware failures, human errors, or cyberattacks. In the event of data loss, quick recovery procedures are in place to minimize downtime and maintain business continuity.
From servers to cloud solutions, Managed IT Support providers manage and optimize the entire IT infrastructure. This includes scaling resources as needed, ensuring high availability, and optimizing performance for various business applications.
Managed IT Support isn’t just about fixing issues; it’s also about long-term planning. Providers work closely with clients to develop IT strategies that align with their business goals. This involves technology upgrades, implementation of new solutions, and staying ahead of emerging trends.
Managed IT Support follows a subscription-based model, allowing SMBs to pay for only the services they need. This eliminates the need for large upfront investments in IT infrastructure and personnel. Additionally, the proactive approach to maintenance and issue resolution reduces the costs associated with unexpected downtime.
By entrusting IT management to experts, SMBs can focus on their core competencies without being burdened by technical challenges. The immediate help desk support ensures that employees can swiftly overcome IT obstacles, leading to uninterrupted workflow and increased productivity.
Managed IT Support providers offer round-the-clock monitoring and support, even outside regular business hours. This ensures that IT issues are addressed promptly, reducing the risk of prolonged disruptions that could impact business operations.
Cybersecurity threats are a major concern for businesses of all sizes. Managed IT Support includes robust security measures that safeguard sensitive data from breaches and attacks. Regular updates and proactive monitoring ensure that the latest security protocols are in place.
SMBs often lack the resources to hire a full team of IT experts. Managed IT Support grants access to a team of skilled professionals with diverse expertise. This expertise extends from routine maintenance to handling complex technological challenges.
As businesses grow, their IT needs evolve as well. Managed IT Support offers scalability, allowing SMBs to easily adjust their service plans to accommodate changing requirements. Whether it’s adding more devices or expanding to new locations, the support provider can seamlessly adapt.
Managed IT Support is not just about managing existing systems; it also involves strategic planning for the future. Providers collaborate with clients to identify opportunities for technology-driven innovation that can give businesses a competitive edge.
In the fast-paced world of SMBs, Managed IT Support emerges as a beacon of reliability, security, and efficiency. By outsourcing IT management, businesses can harness the power of advanced technology without being weighed down by its complexities. With proactive monitoring, immediate support, robust security, and strategic planning, Managed IT Support becomes a catalyst for growth, enabling SMBs to stay ahead of the curve, focus on their strengths, and drive success in today’s digital landscape. Embracing Managed IT Support isn’t just a decision; it’s a strategic investment in a brighter, technologically empowered future.
Proactive maintenance, often referred to as preventive maintenance, is a proactive approach aimed at identifying and addressing potential IT issues before they escalate into major problems. Unlike reactive maintenance, where IT problems are addressed only after they cause disruptions, proactive maintenance takes a preemptive stance to ensure that systems, networks, and devices are consistently optimized and secure.
One of the most significant advantages of proactive maintenance is its ability to drastically reduce downtime. Unplanned downtime can cost businesses thousands of dollars in lost productivity, missed opportunities, and customer dissatisfaction. By regularly monitoring and maintaining IT systems, potential bottlenecks, hardware failures, and software glitches can be detected and addressed before they lead to disruptions. This not only saves valuable time but also ensures that employees can work without interruptions, boosting overall efficiency.
Proactive maintenance instills a sense of proactivity within the organization. Instead of waiting for problems to arise, businesses can take control of their IT infrastructure by actively monitoring, analyzing, and addressing potential issues. This agility allows them to adapt swiftly to changes in technology and market demands, positioning them ahead of competitors who might be struggling with reactive approaches. Proactivity enables SMBs to anticipate and prevent IT-related hurdles, ensuring smoother operations and improved customer experiences.
The rising frequency and sophistication of cyberattacks pose a significant threat to businesses of all sizes. Proactive maintenance plays a crucial role in bolstering cybersecurity defenses. Regularly updating software, installing patches, and monitoring network traffic can help identify vulnerabilities before they’re exploited by malicious actors. By staying ahead of potential security breaches, businesses can protect sensitive customer data, maintain their reputation, and avoid costly legal and financial repercussions.
While it might seem that reactive maintenance is more cost-effective due to its “fix-as-needed” nature, the reality is quite different. Addressing IT issues after they’ve escalated often involves emergency fixes, which can be significantly more expensive than planned preventive actions. Proactive maintenance, on the other hand, involves scheduled updates, patches, and hardware replacements, spreading out the costs and avoiding large, unforeseen expenses. Moreover, the reduction in downtime and increased efficiency leads to higher productivity and revenue generation.
IT assets, whether hardware or software, are substantial investments for SMBs. Regular maintenance ensures that these assets are optimized for performance, increasing their lifespan and ROI. Proactively monitoring hardware for signs of wear and tear allows businesses to replace components before they fail completely. Similarly, updating and patching software on time keeps it compatible with the latest technologies and security protocols, avoiding compatibility issues and vulnerabilities.
Proactive maintenance enables SMBs to manage their IT operations more effectively. By having a well-defined maintenance schedule and regular monitoring in place, businesses can avoid the chaos that can arise from sudden IT failures. This leads to better resource allocation, reduced stress on IT teams, and an overall smoother operational workflow. With streamlined IT operations, employees can focus on their core responsibilities instead of dealing with constant IT disruptions.
Proactive maintenance is rooted in data analysis. By continuously monitoring system performance, IT teams can gather valuable insights into usage patterns, potential bottlenecks, and areas that need improvement. This data-driven approach empowers businesses to make informed decisions about infrastructure upgrades, technology investments, and process optimizations. As a result, SMBs can align their IT strategy with their business goals, driving growth and innovation.
Conclusion
In the digital age, the role of proactive IT maintenance in the success of small and medium-sized businesses cannot be underestimated. By minimizing downtime, enhancing proactivity, fortifying security measures, and optimizing IT assets, proactive maintenance serves as a foundation for improved business productivity and competitiveness. Rather than waiting for IT issues to disrupt operations, businesses that embrace proactive maintenance are better equipped to navigate the evolving technological landscape, capitalize on new opportunities, and provide seamless experiences for their customers. As the adage goes, “An ounce of prevention is worth a pound of cure,” and in the realm of IT, this couldn’t be truer.
The way you handle your company’s data is crucial to the operation of your business. This is why it is so important to have procedures in place for recovering data. However, not anybody understands how they can benefit from a data backup at their business.
Let’s take a look at everything you need to know.
A data backup is a copy of the information you have stored on your computer, server, or another digital device.
This includes all the company documents, emails, customer records, etc. These backups are usually stored in a separate location such as an external hard drive or cloud service.
Having a reliable data backup can help to protect your business from data loss. By having a backup system in place, you can quickly and easily recover lost or corrupted data. This can be especially useful if any of your digital devices fail or experience a security breach.
It also provides peace of mind for your business. Knowing that all your important information is safe and secure gives you the confidence to focus on running your business.
There are a number of different types of data backups available for businesses. Choosing the right one is essential.
Listed below are some of the most notable.
This type of backup involves storing data in an online cloud storage service.
It is one of the most popular forms of data backup as it is easy to use and very secure. It’s also useful for small businesses and medium businesses alike.
This type of backup involves storing data on an external hard drive or another local storage device.
It is ideal for businesses that need a quick way to back up their data without relying on the Internet. However, a local backup should not be the only form of data backup that you have.
This type of backup only backs up new or modified files, which saves storage space and speeds up backup times. However, it is not ideal for disaster recovery.
So, you should maintain access to more comprehensive data backups.
Getting started with data backups is surprisingly easy. Most businesses use a combination of cloud and local backups to ensure that all their critical data is protected.
Working with a professional is one of the best steps that you can take. They will have all of the tools and resources to help get you on the right track. When searching for someone to work with, take their reputation into account.
This will give you a glimpse at the type of results you will get.
Creating a data backup comes with plenty of benefits that you can’t neglect. Consider the above info so that you can make the decision that is best for you and your company.
Looking for more information about what we can do? Reach out to us today to see how we can help.
If your business has a cybersecurity breach, it could be disastrous to your reputation, bottom line and credibility.
In this post, we’re going to take a closer look at cybersecurity and help you see why it’s so important. With a proactive approach to digital defense, you can avoid major losses from cybersecurity breaches. Keep reading and keep your business operations going while you’re under attack.
Cybersecurity encompasses the measures that your business takes to protect itself from cyber attackers. As we mentioned at the top, cyber hackers are always working to find a way to access sensitive data.
No matter what type of business you run or what industry you operate in, cybersecurity should be a concern. Not only is it important for your continued operations, but it’s essential to establish trust between you and your customers.
Cybersecurity involves setting up processes to detect and dismantle cyber attacks. Using things like firewalls, DNS filtering, malware protection, and antivirus software will help strengthen your defence against attacks.
Cybersecurity also has to do with educating your workers. The more they understand about cybersecurity risks, the better they can avoid them.
There are a number of methods that cyber hackers use to find security breaches. Attacks can be separated into two categories: targeted and untargeted.
Untargeted attacks are more common. They usually involve phishing or ransomware.
Phishing is when a cyber attacker sends mass emails asking for sensitive information. Ransomware takes data hostage, threatening to sell or publish it if a ransom isn’t paid.
With targeted attacks, hackers are trying to get your data alone. Targeted attacks are less common. That said, they’re trickier to debunk because hackers are putting their effort into getting past your security system.
The best way to subvert cyber attacks is to train your employees. 95% of cybersecurity breaches occur due to human error or social engineering. If your employees aren’t trained on how to recognise cyber-attacks, you’re more vulnerable.
Keeping software and hardware up to date will also assist grately. We can assist installing anti-virus software and use VPNs to privatise connections. Companies that share information online should use a secure file-sharing system.
Getting cybersecurity right can be tricky. It helps to have IT professionals on your side. With a company helping you set up state-of-the-art cybersecurity measures, you can stop most attacks before they begin.
At One Metric, we offer expert knowledge and proactive cybersecurity support. We’ll take every measure necessary to secure your business and data.
To learn more about our services and how we can help your business boost its cybersecurity measures, don’t hesitate to contact us today.
